As you may already know, your company is obliged to record the working hours of its employees, indicating the start and end time of the working day.
The Royal Decree-Law 8/2019 of 8 March 2019 consists of four basic rules that companies and workers must abide by in order to comply with the 2019 working time register:
- All employees are required to clock in and out of work.
- The company must give the worker a document stating all the hours he/she has worked and the salary he/she will receive for these hours.
- The company must provide trade union representatives with a summary of information on overtime. that each employee has worked. This should be done every month, without any exception.
- All documentation relating to workers’ time records must be kept for four years and be available to the relevant authorities.
Currently, with the situation that affects globally to the coronavirus, there are many companies that opt for teleworking, but that does not mean that workers stop recording their working hours, but should provide more control and ease to these.
However, this does not mean that workers stop registering their working hours, but it should provide more control and ease to them.
The introduction of time recording in the daily work of the company can be a factor of work stress, because for many, it can be a new tool and they question their work and practicality. Even some workers may feel controlled by a tool.
To avoid this situation, the company must adopt an educational attitude and make communication the pillar of the company. Therefore, the first step is to train employees in some basic concepts for recording working hours in their daily work, and then inform them why they should do so, how to record working hours and for what purpose.
On the employee’s side it can be a step forward, as he/she can record the hours himself/herself, can consult them in a clear and documented way and get these hours paid in accordance with the contract.
If you are part of a company’s management team and have teleworking employees, continue to comply with the registration requirement and ensure that your employees clock in and comply with the registration:
- This obligation exists for all your employees, regardless of whether they work outside the centre (sales staff, employees travelling abroad, teleworkers, etc.) or at the physical work centre.
- In case of teleworking, you can control the actual working time with a computer program, there are applications that allow the worker to clock in and out of their day from the computer or from your mobile phone, or even with a manual document signed by the workers themselves.